Studio Spaces

Studio Spaces allows your organisation to partition its asset library into secure, self-contained containers. Each Space holds its own folders, assets, tags, attributes, and workflows, creating a focused environment where you only see the content relevant to you. For example, a global organisation might create separate Spaces for different regions, so users in the UK see only UK assets and tags, while users in the US see theirs.

Spaces is an optional feature. If your organisation has not enabled it, Studio continues to work exactly as before with a single, shared library.

Navigating Between Spaces

When you sign in to Studio, you are placed in your default Space automatically. This is the Space your administrator has assigned as your primary workspace, and it determines where any assets you upload are stored.

If you have access to more than one Space, you can switch between them at any time. The Space selector is located in the top left corner of the Studio interface, displaying the name of your current Space. Click it to open a dropdown listing all the Spaces available to you. Select a different Space and the catalog, folders, tags, attributes, and search results refresh to reflect the content of that Space.

Switching Spaces does not affect any other users. It simply changes your own view to show the content within the selected Space.

What Changes Within a Space

When you are working within a Space, everything you see is scoped to that Space. The folder structure, asset catalog, search results, tags, and attributes all belong to the Space you have selected. Assets can only exist in one Space at a time, so there is no duplication or overlap between Spaces.

Tags within a Space are specific to that Space. This is particularly useful for organisations operating across multiple languages or regions, as each Space maintains its own tag list rather than combining all tags into a single view. The same applies to attributes, which build up within the boundary of each Space as assets are added.

Workflows also run within the context of individual Spaces. Any automation configured for a Space applies only to the assets and events within that Space.

Roles Within Spaces

Your role within a Space determines what actions you can take on the assets and content it contains. The four roles are Viewer (browse and download only), Contributor (upload and tag assets), Manager (move, delete, and organise assets), and Admin (full control including Space configuration). Your administrator assigns your role when adding you to a Space, and it can differ from one Space to another. You can check your current role for any Space by looking at your profile settings or asking your administrator.

These Space-level roles are separate from the Admin or User designation assigned in the Admin Portal. The Admin Portal role controls whether you can access administrative functions such as user onboarding and platform configuration. The Space role controls what you can do with assets and content within that specific Space.